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Phrase 2004: Streamlines System but Can Mistake Users by Nan Barber Microsoft Phrase has usually represented a struggle between two factors at odds: a clean, simple user interface and a teeming bulk of undiscovered features - some of them treasures, and others that are just plain clunky. This yr's incarnation, Microsoft Phrase 2004, brings some brand-new, interesting methods to function, like as the Laptop Layout see with audio notes.
And Microsoft offers undertaken the discoverability factor by incorporating new control keys and Formatting Palette panels. At the same time, various other features, like as Track Changes, possess turn out to be clunkier. In Your Notes If you still make use of a spiral laptop for acquiring records, this version of Term may herald your period to digitize. The Notebook Layout view resembles a notebook, with its lined-paper appearance and divider tabs (observe 'Consuming Be aware'). The Be aware Levels function lets you move and fall information hierarchically. There are usually furthermore disclosure triangles for growing and collapsing subordinate factors, and obvious indicators for moving or choosing individual notice factors - all of which make for a very much more appealing, and Operating-system X-like, way of navigating an description than Word's Outline look at.
In add-on to allowing you style text message into your document, Phrase 2004 facilitates Apple's Printer ink technology in Panther and Jaguar, so you can compose on a graphics pill and view your words switch into text message. There are even more methods to obtain information into Phrase 2004. Using the Sound Notes feature in the Notebook Layout look at, you simply click on the Record button to start saving. (You need a mike, but they're not tough to find - and most Apple laptops possess a built-in paul.) If you're also recording and taking minimal information concurrently, Word will relate areas of the saving with each brand-new bullet stage. Click on the loudspeaker icon following to a notice to perform back again the audio that supplements that notice. Just two toolbars appear in Notebook computer Layout view: a regular Notebook computer Layout toolbar and an Audio Information toolbar. Features like as Word Count and the capability to select heading designs aren'testosterone levels obtainable in this look at, and Word Count actually goes away from the pared-down Equipment menus.
The user interface may become clear, but these omissions reduce this watch's effectiveness, because you have got to spend extra period switching into a various watch to make use of familiar tools. You can convert any existing Word record into Notebook Layout look at when you open it, but you will shed formatting, like most text message designs, paragraph indents, and bulleted lists. Despite its few eccentricities, the Notebook Layout see provides you a streamlined note-taking device that's ideal for college students, businesspeople, and information reporters. And when it will become too limiting, you can shift to fuller-featured, devoted notebook applications like as Circus Ponies' Be aware Publication and AquaMinds' NotéTaker (; ',' May 2003). Navigating with Simplicity Clicking on the fresh Selection Pane icon in the Standard toolbar opens a pane of thumbnails, very much like those in OS A's Preview app. This pane can help you shift around in lengthy documents comprising many drawings or some other objects (it's i9000 less helpful in a text-heavy record, where all thé thumbnails will appear the same).
The Menu Pane furthermore contains a document map consisting of important text in your record, which offers an simple shortcut for getting your way through a long document. Buttons with Smarts Term's new Smart Buttons are time-savers that decrease the quantity of travels you have got to create to the menu club or to Term's choices. When you insert text, a clipboard image appears next to it (discover 'Acquiring Take note'). Click on on this icon and choose from a contextual menu how you would like to structure the pasted text message. The contextual menus goes apart as quickly as you start typing or job application working in the document, therefore it won't obtain in your way. (You will furthermore find Wise Buttons in Excel 2004.) As you sort a word that Phrase is usually autocorrecting, a blue underline with a small triangle shows up briefly under that wórd.
If you click on it, you'll observe a menus where you can return to what you had been originally typing, tell Phrase to quit autocorrecting, or open the AutoCorrect dialog box. This is usually a wonderful remedy to the annoyance Word occasionally leads to by, say, instantly autoformatting your bulleted checklist. Formatting Colour scheme Gets a Lift The Formatting Palette is definitely usually the centerpoint of making use of Word X, and it'h even even more feature-rich in Word 2004. The fresh Add Objects pane allows you include photos, movies, and other items previously found just in the Put in menu.
Dividers at the top present one-click gain access to to AutoText items - like as the date - as well as symbols, clip art, WordArt text, designs, and new fill-in-yourself items like as preformatted calendars and checklists. The Formatting Palette also provides a brand-new Designs pane, which brings some features buried in the Style dialog container out into the open, such as the capability to produce a new design.
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The disadvantage is that using this pane to choose a style may take longer than using the simple Style pop-up menus that used to show up in the Font area of the colour scheme. Adjustments to Monitoring If you're a Monitor Changes user, you've definitely clicked on the little green TRK switch in the Standing club to change Track Changes on and óff, to wrist-crámping impact. You'll be happy to discover the large Track Modifications key on the remodeIed Reviewing tooIbar.
And rather of selecting three menus options in the Accept Or Reject Changes dialog container to notice your document in its unaltered condition or its final condition, you can now swiftly choose from a brand-new Markup menu on the Looking at toolbar. The Show menu, next to the Markup menus, also makes it easy to look at edits and remarks from a specific reviewer.
It also provides you even more options for what sorts of changes you'd like to observe or conceal. In earlier variations of Term, deleted words made an appearance by default ás strike-through text (crossed out there with a one collection). Right now the default environment can be that the older word simply changes colour, and the fresh word is usually italicized. You can nevertheless tell what'beds going on, but it can become very complicated. (Thankfully, you can modify the Monitor Changes options to bring back the strike-through design.) Many of the time, you'll evaluation tracked edits in the major body of the document. Nevertheless, if you're connected on the Comments function, some of the adjustments to it may provide a less-than-happy shock. Now called the Reviewing Pane, the Remarks pane used to provide a neat list of responses, delineated by each reviewer't initials.
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Right now, responses and text message edits are usually mushed jointly in a complicated listing, with various sections for comments situated in the major record, footnotes, and so on. And the incapability to click on a remark in Regular watch and have Word jump to that comment in the Reviewing Pane is frustrating. This fresh list is usually convenient if you'ré a grad pupil and your docs contain a lot of of footnotes, but it's i9000 superfluous and distracting for nearly everyone else.
A clearer way to watch comments is usually to switch to Web page Layout see, where feedback appear in balloons (coIor-coded by réviewer) along the correct side of the web page, with ranges linking them to the related word or phrase. Macworld's i9000 Buying Tips This fresh edition of Term offers some huge new functions that will inspire many Workplace customers to up grade. The Laptop Layout see will end up being plenty of for many individuals who wear't require a even more involved system designed specifically for this job. Nevertheless, if you're also a weighty user of the Track Changes and Remarks functions in Term X, the modifications in Phrase 2004 might not impress you.
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And because Word 2004 continues the old features in location (Contour Watch and the Clipboard) while incorporating the fresh ones (Notebook computer Layout see and the Scrapbóok), you may not really need to spend in the most recent version.
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Attachments don't get downloaded into Phrase or any additional program. They are documents that obtain downloaded to your Macintosh's HD or additional area you identify. Exact details vary depending on the email system you make use of, but once the document is stored you can after that open up it with the suitable system. For anyone to aid you'll need to supply accurate details about what software you're making use of, what steps you're using exactly what the issue is. Be sure to show your current version revise level of Workplace 2004 which edition of OS A you're operating. Please mark HELPFUL or ANSWERED as suitable to maintain list mainly because clean as feasible ☺ Respect, Bob J.
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